Executive Assistant

Description We are looking for an exceptional Executive Assistant to provide high-level support to our CEO and COO in a fast-paced, global environment. This role requires someone who is highly organized, proactive, resourceful, and able to anticipate needs before they arise. You will serve as a trusted partner to senior leadership, ensuring seamless day-to-day operations, managing complex priorities, and supporting strategic initiatives while working closely with teams across the organization. In addition to executive support, you will collaborate closely with the Office Manager and provide operational support across the office when needed. Responsibilities Executive Support Manage complex calendars, schedules, and appointments for the CEO and COO across multiple stakeholders and time zones. Coordinate domestic and international business travel, including flights, hotels, transportation, itineraries, expense reports, and reimbursements. Prepare meeting agendas, presentations, briefing materials, and supporting documents. Attend leadership meetings, take meeting minutes, document action items, and ensure timely follow-up on decisions and deliverables. Track ongoing projects and proactively follow up with stakeholders to ensure execution. Serve as a trusted point of contact for senior leadership, coordinating communication across departments and with external partners. Provide day-to-day executive and personal assistance, handling a wide variety of administrative and operational tasks with discretion and professionalism. Anticipate executives' needs, solve problems proactively, and help optimize their time and priorities. Operational & Office Support Work closely with the Office Manager and provide backup support when needed. Support employee onboarding and offboarding processes. Welcome candidates, visitors, business partners, and guests, ensuring a professional and welcoming experience. Coordinate interview logistics, executive meetings, and meeting room preparation. Assist with office operations and employee support as needed, helping maintain an organized and efficient workplace. Provide excellent service to employees across the organization and collaborate with multiple departments on day-to-day operational needs. Requirements 2+ years of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role. Proven experience managing complex executive calendars and coordinating international travel. Experience supporting senior executives (CEO, COO, VP level) – a significant advantage. Excellent English communication skills (written and verbal) – mandatory. Exceptional organizational and multitasking abilities, with outstanding attention to detail. Highly proactive, resourceful, and able to work independently in a dynamic environment. Strong interpersonal and communication skills, with a high level of professionalism and discretion. High level of technological proficiency, including Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive), Microsoft Office, and the ability to quickly learn new systems and digital tools. Experience preparing presentations, meeting documentation, and executive materials. Strong service orientation and a "can-do" attitude. Experience working in a global company – an advantage. Full-time, on-site position based in Herzliya. Flexibility and availability to support senior leadership when business needs require.